With digital files and signatures, NDMC cuts down on use of paper

 With digital files and signatures, NDMC cuts down on use of paper

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Vibha.Sharma@timesgroup.com
04.02.2022

New Delhi: Over a year after launching an initiative to digitise all its files, records and even regular correspondences, New Delhi Municipal Council (NDMC) claimed to have been successful in reducing use of paper by up to 90%.

“The initiative is a part of the eoffice concept. Around 1,500 officials/staff are being provided digital signatures. More staff members will be given the facility as per requirement,” said an NDMC official.

The e-office concept has been adopted as per the Centre’s direction to curb use of paper and promote electronic communication.

“So far, 42,500 new electronic files have been opened in the e-office, in which a total of about 8. 9lakh new digital green sheets were created. Apart from this, over 2 lakh new correspondence sheets with other departments/offices have been opened in the e-office for the convenience of staff/officials. By doing this, 27 lakh correspondence pages have been saved so far,” said the official.

The council claimed to have prooffices for the implementation of the green concept. “The number of other electronic equipment has also been increased to reduce the use of paper. Almost all departments now have facilities for100% e-files,” stated NDMC.

Till now, more than 12,000 personal files have been scanned. “Apart from personal and new files, we are digitising old data and files too. We have so far scanned 52,000 files that had 1. 5 crore pages and the process is still on,” said the official.

In phase-2, service books of all 10,000 regular employees of NDMC will be digitised.